Faqs
Please see below for frequently asked questions regarding the registration process at CLUBWAKA.com. If you do not see the answers to your question here, feel free to contact us and we’ll be happy to help you.
Registration faqs
What is included in a CLUBWAKA registration?
CLUBWAKA activities generally include weekly games plus playoffs, a team shirt for each player, planned parties, and weekly food & drink specials at your league’s sponsor bar.
When I register, what information does CLUBWAKA keep and what do they do with it?
To view what information CLUBWAKA collects and how we use it, you can view our privacy policy.
What is CLUBWAKA’s refund and cancellation policies?
You can view CLUBWAKA’s refund and cancellation policies HERE.
What other policies do CLUBWAKA’s activities follow?
Click here for details on CLUBWAKA policies in regards to alcohol, field regulations, shirts, protests, cancellations, paper forfeits, player eligibility, roster violations, league sizes, roster additions, and sponsorships.
I don’t know anyone. How can I get on a team?
CLUBWAKA specializes in finding teams for individuals. Just sign up as Free Agent and we’ll work to find a spot for you either on an existing team or if we have enough individuals, we’ll make a new team. Many of our long time players started out in CLUBWAKA as Free Agents placed on teams. As a Free Agent, we’ll contact you via email 3-4 days before the league starts with your team information and other details.
CLUBWAKA places, to the best of its ability, individuals on a “first come, first serve” basis. We are not always able to place all individuals. Individuals will be be provided a refund if we are unable to place you on a team. In coed leagues, a guy has a MUCH better chance of finding a team if signing up in a Small Group with a female. Please see below for all registration types.
- Free Agent – I want to join a team by myself
- Small Group – I want to be placed on a team with one or more friends.
- Team – I have a full team and I will either pay the entire fee or have my friends sign up individually.
What happens if I’m not placed on a team?
We do our best to place everyone on a team. In the event that we are unable to place you, we will give you the options of transferring to another league, a CLUBWAKA credit toward a future league or a full refund.
Is there a sign-up deadline?
Sign up deadlines are usually 7 days prior to the start date of a league. This may vary due to how quickly the league is filling. Please note that many leagues sell out well in advance so make sure to sign up early.
How do I edit my roster/Add players to my team?
Full Team
Team captains do not need each person’s information. Each member of the team will register themselves onto the team roster through the activity page or by the email invite sent out by the captain.
Small Group
Small group members will just need the name of the small group and name of person who created the group.
Free Agent
Expect to receive your roster assignment via League Information + Schedule email sent no later than 3 days prior to the start of your league.
What if it rains on the night I’m playing?
Do not assume the games are cancelled if it is raining where you are. We try our best to get games in and may wait until closer to game time to cancel a game. Please remember, sometimes game cancellation is out of our control. We use a number of city fields where the city will close the field due to the weather, even though you may think it is playable. If games are rained out, we will email the league, post inside of the league Facebook groups, and call/text team captains.
What happens after I register? When will I know about my schedule?
You will receive a confirmation email shortly after registering. About 3 days before the start of the league, you will receive a League Information + Schedule email.
If you have any questions in the meantime, you can reach out to your local League & Social Manager for assistance.
What are the team captain’s and co-captain’s responsibilities?
The team captain’s primary role is to make sure their team is game-ready each week. This includes taking “roll call,” communicating with players, and ensuring there are enough players to field a full team. Captains are also the point of contact with CLUBWAKA for any questions or concerns during the season.
An official co-captain can be designated to support the captain and help boost the team’s overall experience. Co-captains fill in when the captain is unavailable and take the lead on the social side by coordinating team participation in bar games and helping to maximize social points each week.
What is a sponsor bar?
For all of our leagues we promote a sponsor bar. This is a place for all teams to go and get food or drink specials at a great bar close to the facility. Check the description for your league to see your specific sponsor bar and the specials they offer.
If I sign up as a free agent or small group, am I guaranteed to get on a team?
No. But we will do our very best and if we can’t, we will issue you a full refund.
Due to the large number of males that sign up, free agent females and small groups with females in them have a better chance of getting placed on a team.
How long do we play for?
Most of our leagues run between 45 minutes to one hour. We list a window of time that each league runs for, and you will within that time frame. Your game times will rotate each week throughout the season. Games for timed sports (soccer, basketball, football) can be either 20, 22, or 25 minute halves depending on the league/sport.
How do we get our t-shirts?
Your team shirts will be delivered by a CLUBWAKA representative at the first game of the league.
Game Policies
Player Eligibility
Global Policy
All participants must meet the following requirements: 1. be 21 years of age or older by the date of the first game; 2. be adequately and currently health insured against any injury that may arise from play; 3. be properly registered with CLUBWAKA including but not limited to full completion of the registration process.
Remarks
A player may only sign up for one team per league, but may sign up for multiple leagues per season.
Gender Identification
Global PolicyAt CLUBWAKA, we recognize that gender identity is personal and diverse. To ensure consistency in gameplay and adherence to gender-specific rules, we use the gender listed on a government-issued photo ID, such as a driver’s license, for determining eligibility in gender-based gameplay.
Administrative Penalties aka Paper Forfeits
Global Policy
A “paper forfeit” is an administrative penalty applied to a team, for failure to provide Refs as assigned or for other transgressions as might be deemed appropriate by League leadership and/or CLUBWAKA.
Remarks
Paper forfeits, unlike game forfeits, do not also count as a Loss, nor do they nullify or replace the result of a given game — they simply add a forfeit to the team’s record, impacting their standings and counting towards the 3+ forfeits that would disqualify a team from tournament play. (See League Tournament Guidelines.)
Alcohol & other Field Regulations
Global Policy
Alcohol is prohibited on the field and anywhere on the premises, per park regulations. All participants and spectators are required to abide by any and all regulations imposed by Facilities at which CLUBWAKA activities are conducted.
Remarks
CLUBWAKA is obliged to enforce regulations imposed by the park or field permit authority, and reserves the right to expel or otherwise discipline any player whose conduct jeopardizes the league’s permits and field agreements.
League Size
Global Policy
Each League must have at least four (4) teams.
Remarks
Maximum team numbers per league may vary with available field space.
Cross-team Officiating
Global Policy
CLUBWAKA reserves the right to use cross-team officiating.
Remarks
- We know that the best kickball referees are actual kickball players, and the best ones are a part of and love our community
- Our community experience is enhanced when the players and referees know and respect each other
- This is a great way for our players to be involved in another way with our social leagues by interacting and getting to know other members
Player T-shirts
Global Policy
While participating in CLUBWAKA games, players must properly wear and fully display the official CLUBWAKA athletic clothing designated for their use (once received). Repeated violations of this requirement may result in a paper forfeit (see below).
Remarks
Modifications and decorations to T-shirts are allowable, provided that all original printed logos (front and back) are not altered or obscured. Wearing team T-shirts to the League Bar is typically required to qualify for CLUBWAKA specials and discounts.
Roster Violations
Global Policy
A team playing a non-registered person, an improperly registered person, or a person not registered on that team, league, and season, will forfeit that game. This team may also lose the right to play in any post-season tournament, league tournament or other national tournaments.
Team Rosters
Global Policy
CLUBWAKA reserves the right to add additional players to teams during the registration period.
Remarks
See local League pages for additional guidelines and ground rules for registration.
Sponsorship
Global Policy
CLUBWAKA must approve all affiliates, partnerships, sponsorships, advertisers, and league bars.
Protests
Global Policy
The general manager will consider protests beyond the Head Referee at their discretion.
Remarks
Be advised that overturning of game results is discouraged in the strongest possible terms, but discussion of controversies is useful for avoiding them in the future.
Lightning
Global Policy
Referees must cancel outdoor games if lightning is seen.
Remarks
Putting the game on a 20-minute hold is a valid alternative where storms are known to come and go quickly. Lookin’ at you, Miami.
TOURNAMENT FAQS
WHAT SHOULD I KNOW FOR A TOURNAMENT?
The Tournament FAQ page is coming soon. In the meantime, if you have any rules questions please contact our Tournaments Team.